SUMMARY:
The Payroll Assistant will be helping the payroll function of the organization, ensuring pay is processed on time, accurately and in compliance with company policies and government regulations.
ESSENTIAL JOB FUNCTIONS:
- Prepares all necessary multi-state payroll processing functions to ensure a timely and accurate payroll.
- Gathers payroll data from various sources and enters/uploads to the Payroll Database.
- Helps with calculating bonus and commission payments
- Maintains Payroll/HRIS database to ensure up-to-date salary, benefits, and personal information, including but not limited to; employees’ hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, reimbursements, taxes, garnishments, deductions, withholdings, and other information as required.
- Helps with multi-state and local payroll taxes and filing.
- Maintains attendance records for all employees, as well as tracking and administration of all leaves, including but not limited to, PMFL, FMLA, LTD and STD.
- Completes Unemployment questionnaires and inquiries.
- Completes Verification of Employment inquiries.
- Calculates and prepares any monies due and updates termination information into the Payroll/HR Database.
REQUIRED SKILLS:
- Knowledge of payroll functions including preparation of time sheets, balancing, internal control, and multi-state payroll taxes
- Excellent communication skills; both verbal and written
- Ability to work with all levels of organization
- Ability to prioritize work, excellent multi-tasking skills
- Ability to maintain confidentiality
- Excellent organization skills and attention to detail
- Excellent data entry skills
- Strong analytical, math and problem-solving skills
- Proficient with Microsoft Office; Strong Excel skills
- Proficient with Payroll & HRIS software
EDUCATION & EXPERIENCE:
- Associate degree; preferably in Accounting, Math or related field
- Two (2) years of payroll processing experience