Job Summary:
The Payroll Specialist oversees and implements the payroll functions of the organization, ensuring pay is processed on time, accurately and in compliance with company policies and government regulations.
Responsibilities:
- Prepares, reviews, and executes all necessary multi-state payroll processing functions to ensure a timely and accurate payroll.
- Gathers payroll data from various sources and enters/uploads to the Payroll Database.
- Prepares and enters Bonus and Commission calculations
- Maintains Payroll/HRIS database to ensure up-to-date salary, benefits, and personal information, including but not limited to; employees’ hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, reimbursements, taxes, garnishments, deductions, withholdings, and other information as required.
- Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
- Ensures payment of multi-state and local payroll taxes and filing; resolves payroll tax filing issues.
- Maintains attendance records for all employees, as well as tracking all leaves, including but not limited to, FMLA, ADA, STD and LTD.
- Completes Unemployment questionnaires and inquiries
- Completes Verification of Employment inquiries
- Participates in the employee separation process, including but not limited to; calculates and prepares any monies due and updates termination information into the Payroll Database.
- Complies with all Company policies, procedures, performance and behavior standards and expectations, as well as state and federal regulations.
- Assist with reporting including but not limited to, workers’ comp, 401k , PPP data, etc.
- Other duties as assigned
Qualifications and Skills:
- Extensive knowledge of payroll functions including preparation of time sheets, balancing, internal control, and multi-state payroll taxes.
- Excellent organization skills and attention to detail
- Excellent data entry skills
- Strong analytical, math and problem-solving skills
- Proficient with Microsoft Office; Strong Excel skills
- Proficient with Payroll & HRIS software
- Excellent Communication Skills; both verbal and written
- Ability to work with all levels of organization
- Ability to prioritize work; excellent multi-tasking skills
Education and Experience:
- Bachelor’s degree; preferably in Accounting, Math or related field
- Three to five years of payroll processing experience
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer
- Ability to lift 15lbs at times