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DGI’s Invisuals print division is now part of Kirkwood. Click here to learn more about this exciting development and what it means for you. Learn More

Billerica, MA

Payroll Specialist

Job Summary:

The Payroll Specialist oversees and implements the payroll functions of the organization, ensuring pay is processed on time, accurately and in compliance with company policies and government regulations.



  • Prepares, reviews, and executes all necessary multi-state payroll processing functions to ensure a timely and accurate payroll.
  • Gathers payroll data from various sources and enters/uploads to the Payroll Database.
  • Prepares and enters Bonus and Commission calculations
  • Maintains Payroll/HRIS database to ensure up-to-date salary, benefits, and personal information, including but not limited to; employees’ hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, reimbursements, taxes, garnishments, deductions, withholdings, and other information as required.
  • Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
  • Ensures payment of multi-state and local payroll taxes and filing; resolves payroll tax filing issues.
  • Maintains attendance records for all employees, as well as tracking all leaves, including but not limited to, FMLA, ADA, STD and LTD.
  • Completes Unemployment questionnaires and inquiries
  • Completes Verification of Employment inquiries
  • Participates in the employee separation process, including but not limited to; calculates and prepares any monies due and updates termination information into the Payroll Database.
  • Complies with all Company policies, procedures, performance and behavior standards and expectations, as well as state and federal regulations.
  •  Assist with reporting including but not limited to, workers’ comp, 401k , PPP data, etc.
  • Other duties as assigned


Qualifications and Skills:

  • Extensive knowledge of payroll functions including preparation of time sheets, balancing, internal control, and multi-state payroll taxes.
  • Excellent organization skills and attention to detail
  •  Excellent data entry skills
  • Strong analytical, math and problem-solving skills
  • Proficient with Microsoft Office; Strong Excel skills
  • Proficient with Payroll & HRIS software
  • Excellent Communication Skills; both verbal and written
  • Ability to work with all levels of organization
  • Ability to prioritize work; excellent multi-tasking skills


Education and Experience:

  • Bachelor’s degree; preferably in Accounting, Math or related field
  • Three to five years of payroll processing experience


Physical Requirements:

  • Prolonged periods of sitting at a desk and working on a computer
  • Ability to lift 15lbs at times

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